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Insights

TK CONNECT: Reflections in a Virtual Collaborative Space

Thursday, June 25, 2020

When I stepped into the content manager role for learning technologies and sciences at the Association for Talent Development, I was so impressed to learn that the TechKnowledge (TK) conference was undergoing a massive transformation. Part of reimagining this conference included the vision of a year-round campaign to provide community, resources, and content to TK attendees.

Last Friday we launched our inaugural TK CONNECT event, a virtual session devoted to bringing the TK community together to reconnect. When envisioning the purpose of this event, we saw value in providing an exclusive space for TK attendees to come together, reflect on learnings they’d put into practice, and troubleshoot with peers and other practitioners who can spark ideas and offer solutions. What had they implemented? What was working? What wasn’t working? Where were they getting stuck?

It was a no-brainer to bring in Jake Gittleson, TK’s 2020 Program Advisory Committee chair who serves as a senior learning solutions expert at McKinsey and Company. He specializes in guiding his clients through problem solving processes to find learning solutions and was gracious enough to volunteer his time to help facilitate this session. He suggested we use Miro, a collaborative whiteboard tool, to facilitate interaction and discussions with a virtual group. I had never used Miro, and it was exciting to set up this event knowing that I was experimenting and that many participants would likely be new to the tool as well.

Breaking the Ice With a New Tool

Participants were introduced to Miro through screenshare in WebEx. The session was set up to occur through Miro, so after a mini demonstration of the toolbar features, we provided attendees with the link to join the collaborative board. They were able to interact with the platform in an icebreaker activity. Participants began exploring the tool by sharing their superhero power, a professional strength, via text, sticky notes, a pen, or the “icon finder” app plug-in to insert images.

It was a productive time to get familiar with some of the basic features we would ask them to use later in the session. Allyson Lewis, a participant, says, “This is the type of learning that I want. It was kind of awkward at first and no one knew what they were doing with the tool. And that was OK. It was a great pace for me to learn about a new tool I didn’t know existed, and I got the hang of it very quickly.”

Rose, Bud, Thorn

In looking for a framework to facilitate a session that might require problem solving, we settled on two exercises: Rose, Bud, Thorn (RBT) and Affinity Clustering. These are common design thinking methods used by teams or groups to conduct collaborative problem solving and serve well as reflection tools to identify accomplishments, opportunities, and pain points. The group was given 10 to 15 minutes to reflect independently and share examples of what is working (rose), what is not working (thorns), and what are areas of opportunity yet to be explored (bud). The timeframe Jake asked participants to consider was between TK ending (in early February) and the present. They used color-coded sticky notes to differentiate their roses, buds, and thorns.

We set up the following sample questions for participants to ask themselves during the brainstorming process.

Rose:

  • What successes (big or small) have you achieved?
  • What have you been able to implement?
  • What have you been able to innovate in the tools you’ve been stuck with?
  • What have you created?
  • Who have you supported?

Bud:

  • What is something that is a possible accelerator?
  • What is something new on your radar?
  • What is something you haven’t explored yet?
  • What opportunities need nurturing?

Thorn:

  • What are some limitations?
  • Where are you getting stuck?
  • What isn’t working?
  • What are pain points in the process?

TK Connect Common Themes.png

Finding Common Themes

Once participants contributed their RBT, the group was directed to read one another’s responses and look for common themes. We used a blank space next to the board that had divided the rose, bud, and thorn responses to regroup and cluster based on similarities (affinity clustering). During this process several large themes emerged and were broken into smaller themes as the activity continued. For example, one big theme identified as virtual and new was later broken down into three different clusters: innovations and experiments, seeing potential of virtual, and too much.

Depending on time, groups could choose to devote more time to regrouping and organizing themes and characteristics, dive deeper on challenges and how to reframe them, or synthesize the findings to prioritize next steps or where to focus efforts first.

An interesting conversation involved the use of augmented reality (AR). One participant requested support with implementing AR or VR (virtual reality) into the workplace, and another shared her recent success with AR. After participating in the TK ScavengAR Hunt, she shared she had an aha moment to reinvent her onboarding program. She dumped the click-through content and replaced by using a simple design with Zappar scan codes. They placed Zappar codes along the manufacturing line, and new hires learned about various equipment and functions by solving clues to get to the next location.

TK Connect One Tiny Action.png

One Tiny Action

We wrapped the session by asking participants to share one tiny action (OTA) they could implement right away. The group’s takeaways and action steps were, for the most part, not technology related. Instead, they were filled with interpersonal skills. Some of the OTAs shared were:

  • Listen more to understand different point of views
  • Be patient
  • Overcommunicate
  • Keep asking people how to help or support them
  • Continue to experiment
  • Encourage others to challenge me
  • Ask for feedback
  • Meet learners where they sit. Don’t expect rapid change. Learning is a process
  • Take time to celebrate the small victories
  • Take a chance; the worst you can do is fail
  • Learn ways to collaborate and engage teams virtually, like this Miro application

Khadija Moore commented, “I liked the Miro engagement and what others shared in the one tiny action workspace. I put some thumbs up icons by quite a few sticky notes [with ideas] I felt [were] timely!” Fittingly, this group committed to themselves and each other to prioritize skills and mindsets that would nurture their communities as we continue working through the massive change the world is experiencing. I look forward to reconnecting with TK attendees again soon to celebrate their continued successes in navigating a disruptive year.

As Coretta Scott King said, “The greatness of a community is most accurately measured by the compassionate actions of its members.”

Please reach out to me directly at aclapp@td.org if you’re interested in learning more about TechKnowledge or additional details on this content.

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About the Author

Alexandria Clapp is the content manager for Learning Technologies and Sciences at ATD. She’s responsible for creating and curating content including articles, webcasts, books, conferences, and more for talent development professionals. Prior to joining ATD, Alexandria worked at a research and development firm that applied cognitive science to improve learning outcomes. She trained partner organizations to deliver cognitive enhancement programs and specializes in leadership development, learning and memory, instructional design, and virtual coaching. Alexandria is a credentialed ATD Master Trainer and Expert Coach. 

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